10_14_10

** NEMA Annual Business Meeting Agenda ** ** 2010 NLA/NEMA Conference ** ** Riverside Inn, Grand Island- Walnut ** ** Luncheon/Meeting-Noon-1:30 p.m. ** ** October 14, 2010 ** I. Call to order, motion Karen Buckley, s. Stacy Vogel - 12:41 p.m. II. Additions to Agenda, Agenda Approval, motion, Beth Kabbes, s. Deb Levitov, motion carried III. Introductions of Current Board/Chairpersons/Liaisons IV. Minutes of Annual Meeting October 29, 2009 - Available online at the NEMA website in the minutes section or on the Google Group, motion to approve Judy Henning, s. Laura Pietsch, motion carried V. Treasurer’s Report: Lynne Wragge A. Audit of NEMA accounting 2009-2010 B. 2010-2011 Proposed Budget-Vote to approve (see handout) motion Sue Divan, s. Krystal Macholan – Discussion of shirts and where to put it in the budget, discussion of numbers of the NEMA guide – includes surplus Motion carried Budget Committee: Carrie Turner, Karen Buckley, Lynne Wragge, Jean Hellwege VI. Executive Secretary’s Report: Jean Hellwege 1. Membership: a. 187 current members as of October 1, 2010 (by annual meeting was at 400) b. 202 in the two-month grace period c. Seven memberships were received from the letters mailed out to 78 lapsed members in August. Becky Nicholson, Omaha Public Schools, was the winner of one year's additional membership drawn from lapsed members who renewed. 2. Stop by the booth to pick up your Essentials CD, pay your dues, inform us of any change in contact information, buy raffle tickets, and purchase a School Libraries Rock shirt. 3. Received notification that NEMA has been approved for affiliation by the AASL Board of Directors. The next re-affiliation process will take place in 2012. 4. Fall Newsletter 5. The Fall Newsletter has been posted on the NEMA website. Print copies were sent to current members, all school librarians in the state and to the UNO, UNK and Chadron university contacts. 6. Winter newsletter deadline for articles is November 15. Submit articles to nemacontact@gmail.com. VII. Committee Reports-Written Reports Submitted: A. Finance Report: Lynne Wragge 1. Net Worth Report (as of 10-2-10) Assets NEMA Checking 3225.02 NEMA Savings 3587.95 total 6812.95 2. Category Summary Report 7/1/09 through 6/30/10 Inflows Dues 9,400.00 Inflows - Other 777.02 Total Inflows 10,177.02 Outflows 1000 General Operation: 1030 Equipment 222.44 1000 General Operation - Other 1,439.37 Total 1000 General Operation 1,661.81 1040 Mileage 2,894.85 1090 Board Retreat 435.94 2010 Contracted Services 3,500.00 2040 General Expenses 82.33 2060 Webmaster 630.00 3000 Fall Conference -7,954.41 3020 Fall Conf. Reg. 310.00   4010 Scholarships 3,418.42 4030 ALA-AASL 2,603.00 4050 AFCON 120.00 5000 Newsletter 1,438.67 6000 Communication 209.95 7100 Clothing 1,071.35 8100 Professional Development 755.47 8530 NE Guide Printing & Dist 1,974.19 9010 Advocacy & Legislative Comm 200.00 Outflows - Other 0.00 Total Outflows 13,351.57 Net Inflows/Outflows - 3, 1 7 4. 5 5  3. Transaction Detail Report 7-1-10 to 9-30-10 Date Account Num Payee Memo Category C l r Amount Balance 6/30/10 9,338.59 7/2/10 Union savings Interest Earned R 0.03 7/6/10 Union Checking Interest Earned R 0.58 7/9/10 Union savings Interest Earned R 0.03 7/14/10 Union Checking 1498 Wilderness Ridge Golf Club retreat luncheon 1090 Board Retreat R -156.59 7/15/10 Union Checking 1502 Sherry Crow Bd retreat mileage, hotel split R -167.16 7/15/10 Union Checking 1503 Judy Henning Board retreat 1040 Mileage R -97.68 7/15/10 Union Checking 1504 Jean Hellwege retreat dinner 1090 Board Retreat R -138.80 7/15/10 Union Checking 1505 Sharon Axthelm Board retreat 1040 Mileage R -75.85 7/15/10 Union Checking 1506 Sara Churchill Board retreat 1040 Mileage -46.25 7/15/10 Union Checking 1507 Lora Liebrandt Board retreat 1040 Mileage R -46.62 7/15/10 Union Checking 1508 Betty Meyer Board retreat 1040 Mileage R -66.60 7/15/10 Union Checking 1509 Carrie Turner Board retreat split R -163.60 7/15/10 Union Checking 1510 Sara Mitchell Board retreat 1040 Mileage R -42.18 /15/10 Union Checking 1511 Nancy Larimer hotel, transportation 4030 ALA-AASL R -686.23 7/15/10 Union Checking 1512 Joie Taylor Board retreat 1040 Mileage R -67.88 7/15/10 Union Checking 1500 Kathy Terrell split R -391.24 /15/10 Union Checking 1501 Stacy Lickteig 1040 Mileage R -90.17 7/19/10 Union Checking Dues split R 285.00 7/21/10 Union Checking 1513 Lynne Wragge Board retreat mileage split R -79.55 7/23/10 Union savings Interest Earned R 0.06 7/30/10 Union savings Interest Earned R 0.03 8/2/10 Union Checking 1499 Jean Hellwege Essentials, postage, Exec. Secretary Confere… split R -576.85 8/4/10 Union Checking Interest Earned R 0.39 8/6/10 Union Checking Deposit Dues R 137.00 8/6/10 Union Checking 1516 U.S. Postal Service stamps 1000 General Operation R -26.40 8/6/10 Union savings Interest Earned R 0.03 8/6/10 Union Checking 1514 Kathy Terrell 2nd night for board retreat 1090 Board Retreat R -65.04 /13/10 Union savings Interest Earned R 0.03 8/16/10 Union Checking 1515 Judy Henning Admin. day materials for booth 8300 NEMA Information Pa… R -378.27 8/20/10 Union savings Interest Earned R 0.03 8/22/10 Union Checking 1517 Direct Touch Marketing Group Fall newsletter postage 5000 Newsletter R -310.79 8/27/10 Union savings Interest Earned R 0.03 9/3/10 Union Checking Interest Earned R 0.25 9/3/10 Union savings Interest Earned 0.03 9/8/10 Union Checking 1518 DiGiorgio's Sportswear polo shirts, downpayment, for Fall Conferen… 7100 Clothing -531.00 9/10/10 Union savings Interest Earned 0.03 9/11/10 Union Checking Deposit Dues, 1 Fall Conf. registration for member split 1,004.00 9/11/10 Union Checking Deposit Dues 510.00 9/13/10 Union Checking 1519 NLA/NEMA Fall Conference Conference regis. forwarded to Conference e… 3000 Fall Conference -84.00 9/17/10 Union savings Interest Earned 0.03 9/24/10 Union savings Interest Earned 0.03 9/27/10 Union Checking Deposit Dues 500.00 9/27/10 Union Checking 1520 DiGiorgio's Sportswear polo shirts, final payment, for Fall Confere… 7100 Clothing -531.47 9/27/10 Union Checking Deposit Dues 705.00 Total 7/1/10 - 9/30/10 -1,677.61 Balance 9/30/10 7,660.98 Total Inflows 3,142.61 Total Outflows -4,820.22 Net Total - 1, 6 7 7. 6 1  B. Nebraska Guide Committee: Deb Levitov C. AFCON Liaison: Lora Leibrandt D. NDE Liaison: Mary Reiman No new information to report. The Nebraska Library Media Endorsement Guidelines have been revised and are now being reviewed by the Nebraska Council on Teacher Educatioin (NCTE). This is a lengthy process which culminates with the signatures of the Attorney General and Governor. E. NLA Liaison: Christine Walsh F. NEMA Liaison to NLA: Karen Buckley 2011 Conference Co-Chair G. NLC Liaison: Rod Wagner H. State Advisory Council on Libraries: Glenda Willnerd The SACL group does not meet till November. I have nothing new to report at this time. I. Nebraska Youth Advisory Board: Kelly Melson J. Awards and Scholarships: Stacy Johnson K. AASL Liaison: Nancy Larimer AASL's 2010 national Fall Forum, "In Focus: The Essentials for 21st-Century Learning," will be held in Portland, OR, Nov. 5-6. I will attend the Fall Forum, along with several other NEMA members. Everyone is encouraged to attend AASL's 15th National Conference & Exhibition, “Turning the Page,” Oct. 27-30 in Minneapolis. Program proposal deadline is Nov. 1, 2010 (www.ala.org/aasl/aaslrfp. AASL has released “A Planning Guide for Empowering Learners” This is a program evaluation, planning, implementation and advocacy tool. The guide includes a rubric that allows school librarians to assess their program on 16 different sets of criteria. I will represent NEMA at the Midwinter AASL Affiliate Assembly in January 2011. L. Read Aloud Nebraska: Joie Taylor  M. Talking Books and Braille: Sara Mitchell  N. Student Liaison: Sharon Axthelm  O. NEMA Webmaster: Sara ChurchillNothing new to report.  P. Learning 4 Life: Judy Henning  In the past year the L4L NEMA representatives have given programs on AASL’s 21st Century Learning Standards. Representatives include Judy Henning, Lori Umstead, Dr. Sherry Crow, Dr. Deb Levitov, and Kelly Melson. Programs have been given to: Educational Service Units--ESU #8, ESU #10, and Panhandle ESUs #13 & #14. State Professional Association Conferences: NLA/NEMA Conference, Gifted Conference, Reading Conference, NETA Conference, Administrator’s Tech Day (Wed. 10-13-10), State School Board Conference (in Nov. 2010). L4L was also presented to the Kearney Public Schools Math/Science Committees. L4L (NEMA) had a booth at the State Administrators’ Day in Kearney the end of July. The L4L Coach has participated in some AASL professional development webinars that indicate that some school librarians across the nation are hesitant to buy into L4L. VIII. Old Business: A. 2010 Heartland SLM Conference: Dr. Becky Pasco 1. The conference was wonderful! Thank you to all. B. Nebraska Guide: Deb Levitov 1. Thank you to the former Information Power Committee C. New NEMA Logo: Betty Meyer-Sara Churchill 1. New logo unveiled poster, presentation, and on the guide IX. New Business A. Proposed Changes to the Bylaws: Betty Meyer At their July meeting the NEMA Board voted to recommend to the membership a proposed change to the By-Laws. (See half-sheet handout.) Motion to approve Bridgett Kratt, s. Judy Henning, motion carried B. NEMA Strategic Plan 2010-2011: Betty Meyer (See handout.) C. Committee Appointments: Betty Meyer D. 2011 Conference Themes and Dates: Karen Buckley Oct. 5-7 Nebraska Libraries Cultivating Community Connections E. Future Conference Sites and Dates: Betty Meyer F. 2010 Conference Report: Judy Henning G. NLA resolution to offer discounted NLA memberships to current NEMA members. The first is the addition of a special membership category for members of NEMA (Nebraska Educational Media Association). Current members of NEMA have the option of choosing a flat rate of $30 for annual membership in NLA. This change is designed to provide more affordable access to the round tables, sections, and benefits of the Nebraska Library Association for the educational library media professionals across our state. The second change is the addition of a free year’s membership in the New Members Round Table with every new membership in the Nebraska Library Association. Our new members are vital to the success of our organization, and this benefit will allow these individuals access to the focused programming and resources that NMRT is able to offer. NLA is committed to providing quality services to our membership. H. Presentation to Retiring Board Members/Chairperson/Liaisons: Betty Meyer 1. Retiring Board Member plaque presented to Jeanne Bergsten I. Presentation of Awards: Betty Meyer 1. Past-President Award presented to Carrie Turner 2. Presidential Award J. Resignation of Secretary K. Conference Report – Michael Straatman 112 NEMA members for conference (500 total preregistrations, 260 online) X. Adjournment motion 1:17 pm. Judy Henning, s. Sherry Crowe