07_15_10

NEMA Board Meeting Agenda July 15th 2010 9:30-12:00 Scott Middle School Library Media Center

I. Call to order: Betty Meyer 9:53 a.m. motion Carrie Turner, second by Lynne Wragge

II. Additions to Agenda: Betty Meyer  Motion to approve amended agenda Sara, second Carrie

III. Minutes from April 2010 meeting: Sara Churchill - Available on Google Docs or by request on email Motion to approve by Carrie, second by Lynne

IV. Treasurer’s report: Lynne Wragge

V. Executive Secretary’s Report: Jean Hellwege July 15, 2010 1. Membership Numbers Ten NEW members and two RENEWAL memberships taken at the Heartland Conference in June. Is it okay to begin their memberships September 1? || Type of Membership || 2. Sent our Federal Tax ID numbers to ESU1 and ESU3 as requested. 3. Mailed thank you for her donation and a paper copy of the NEMA News to Clara Rottman. 4. Received a request to place a full-page ad for the National Media Market in Kansas City, MO in the Fall 2010 NEMA News.This will generate $100 income. However, it will cost us $130 if we place the ad in color.
 * July 13, 2010 || May 25, 2010
 * 299 || 291 || 1-3 Years ||
 * 24 || 24 || DSA/Life ||
 * 2 || 2 || Commercial/Institution ||
 * 14 || 14 || Retired ||
 * 38 || 36 || Student ||
 * ** 377 ** || ** 367 ** || ** Total Active Memberships ** ||

Here is the bid to print the newsletter: 24 pages including self cover - 8 1/2 X 11 - printed black on 24# white Microprint Laser or comparable all pages including cover - collate, fold and saddlestitch. 841 total pieces @ .87 - total cost $731.67 (printing only) 24 pages including self cover - 8 1/2 X 11 - 23 pages printed black and 1 page printed 4 color - printed on 24# white Microprint Laser or comparable all pages including cover - collate, fold and saddlestitch. 841 total pieces @ $1.024 - total cost $861.18 (printing only) NCOA Certification of list: $50.00 Mailing Services - $250.00 Postage: .42 per piece (approximate) (836 x .42 =351.12) To meet mailing deadline of August 15th, printers would like to have the completed newsletter by August 4th. (Jean leaves for vacation July 30, so I have to have the newsletter ready to send on July 29 so the July 21 deadline is critical. )
 * Printing - Option #1: **
 * Printing - Option #2 **
 * Mailing Services **
 * Option #1: 731.67 + 50.00 +250.00 + 351.12 = $1382.79 **
 * Option #2: 861.18 + 50.00 +250.00 + 351.12= $1512.30 (1 color page) **

5. Request we consider posting the contents of the NEMA Essentials on a wiki or website that we can control privacy instead of the CD. This would save NEMA the cost of burning and mailing CDs that are not picked up at Conferece. I am practicing with a Google site.

6. Renewal letters. Kathy Terrell sent me this year’s letter to send out to members whose membership have lapsed. In the past, we’ve offered an incentive of a chance to receive a free registration to the NLA/NEMA Conference to those who renewed by August 15. Do we want to do this again?

7. Need to certify election results: President-Elect: Karen Buckley; Secretary-Sara Churchill; Board Members: Sherry Crow & Kathy Terrell. 175 ballots received.

8. We need to upgrade our Word program. Is board approval needed?

9. The NEMA computers are at least 3-4 years old. Do we follow a cycle for replacing?

10. Board contact information verification.

11. Fall NEMA News article assignments:
 * Fall article due July 21 to nemacontact@gmail.com || Formatting: 10 pt., Times New Roman, Block paragraphs, .doc (not .docx) files ||
 * Proofreaders: 1.Sara Churchill 2. 3. || [[image:http://www.wikispaces.com/i/editor/insert_table.gif]] ||
 * Betty || 01 Presidents message w/photo ||
 * Jean || 01 Conference Dates & Logo ||
 * Jean || 01Photo of Board Members ||
 * || 02-President's Message cont. ||
 * Sara Churchill || 02 Board Minutes Highlights ||
 * Judy Henning || 03 L4L? ||
 * Deb Levitov || 03 Nebraska Guide Revision? ||
 * ? || 04 Past President's Breakfast? ||
 * Kelly Melson || 04 Youth Advisory Article ||
 * Carrie || 05 Ask for volunteers for slate of officers ||
 * Joie || 05 Ran? ||
 * Jean || 05 Stop by NEMA Booth ||
 * Jean || 05 Exec Sec report ||
 * Sharon Axthelm || 06 Student Liaison ||
 * Nancy || 07 AASL @ ALA ||
 * Jean || 07 Dates ||
 * Jean || 08 Board Member Contact Info ||
 * Sharon Osenga || 09-21 Conference Program & Keynote descriptions ||
 * Sharon Osenga? || 22 Conference Registration Form? ||
 * Jean || 23 NEMA Application form ||
 * Jean || 24 Cover ||
 * Carrie || Legislative Days ||
 * Mary || NDE Rule 24 ||
 * Kathy || Membership registration prizes ||
 * Betty || By-law change regarding membership ||

VI. Communications: Betty Meyer

VII. Committee Reports: a. Finance Report: Lynne Wragge Motion to approve and present to membership Karen, second Carrie

b. AFCON Liaison: Lora Leibrandt

c. NDE Liasion: Mary Reiman An ad hoc committee of representatives from Nebraska school libraries, universities, school and NDE administrators met on June 21st in Lincoln to begin the study of the current Rule 24 Library Media and Information Technology Endorsement Guidelines. The current library media specialist guidelines were analyzed and the wording for the title has been changed to school librarian. The guidelines are becoming more inclusive of PreK-12 education and will be re-written to align with the ALA/AASL National Standards as well as the NCATE (National Council for Accreditation of Teacher Education) Standards. The final approval of any changes is a longer process. The Nebraska Council on Teacher Education (NCTE) reviews the endorsements, with final approval in March by the State Board of Education. Then a public hearing is held and the revisions go to the Attorney General and on to the Governor to be signed. The anticipated date for this to go into effect is August 2012.

d. NLA Liaison: Christine Walsh-2010 conference Co-Chair NLA/NEMA Conference: o Local arrangements meetings continue on regular basis. Next meeting will be Tuesday, July 27 – 3:00 p.m. – Grand Island Public Library. o Conference website is live and development continues with a new webmaster. The conference website will now become a duty of the NLA webmaster. o Betty and I began reviewing the conference session proposal forms in June. o A preliminary program is being created and will be sent to Sharon Osenga for development of the conference program. This information will be shared for the NEMA newsletter. Library Snapshot Day for Nebraska will be tried again with hopes of a higher number of participants. • Discussion is ongoing about on the NLA/NEMA joint membership incentive and related fee structure.

e. NEMA Liaison to NLA: Betty Meyer-2010 conference Co-Chair

f. NLC Liaison: Rod Wagner The Nebraska Library Commission was notified in mid-June that it will receive a $721,033 grant from the Institute of Museum and Library Services for a three-year project for recruitment, education and 21st century skills development. The project will provide scholarships, internships and stipends for an estimated 165 pre-professional and professional students. The “Cultivating Rural Librarians’ Technology Skills" program will add value to students’ formal educational experiences through social and face-to-face networking and through technology skills training. Grant funds will be available November 1, 2010. Thank you to NEMA for supporting the project application! Recommendations for the 2011 One Book One Nebraska program can be submitted through July 26. See details at: []

g. Nebraska Advisory Council on Libraries: Glenda Willnerd--nothing new to report

h. Nebraska Youth Advisory Board: Kelly Melson - As part of a grant project from the Nebraska Humanities Council, the Nebraska Library Commission is conducting a study of the One Book for Nebraska Kids and Teens program. We would like to know a little bit about your experience with the program and find out what you think about it. Please take a moment to complete this short survey, available online at [|http://www.surveymonkey.com/s/SM38FR9]. Or, please pass this email on to anyone you know on staff that has been directly involved in One Book for Nebraska Kids and Teens. Thank you for your assistance as we try to improve NLC's services to Nebraska's librarians! Currently, the YAB is reading and considering titles for the 2011-2012 One Book for Nebraska Kids. An in-person YAB meeting will be scheduled for mid-August.

i. Awards and Scholarships: Stacy Johnson

j. AASL Liaison: Nancy Larimer NEMA was represented at AASL Affiliate Assembly (AA) during the ALA National Conference in June. During the two sessions of the AA, representatives from across the U.S. voted on concerns and commendations that will be submitted to the AASL Executive Board for further action. Some of the concerns included how to effectively deal with barriers to information and 21st century tools that are filtered, blocked by firewalls, and limited by bandwidth; the need for data reporting tools for school librarians to report on student success; the need for school librarians to be recognized as teachers so they can apply for the Stafford Loan Forgiveness Program for Teachers. Selected commendations will be announced at the Midwinter Conference in January. A theme that was heard over and over during AA was the reduction and/or elimination of school librarians' positions and programs around the country. A new L4L planning guide and rubric for Empowering Learners should be available in August. The subscription cost is $40 for the first year, and $20 for subsequent years. There will also be a free online, interactive planning and advocacy tool available soon. For more information: [|www.ala.org/aasl/planningguide.] Nancy Everhart, incoming AASL President, plans to visit 35 "exemplary" school libraries during her year in office. Lincoln High School (Lincoln, NE) was selected as one of those libraries. Her travel plans to Nebraska have not been set. Information on the libraries can be found on her website [|http://outstandingschoollibraries.org] Upcoming AASL events:

AASL Fall Forum 2010-- Nov. 5-6, 2010, Portland, Oregon "In Focus: The Essentials for 21st Century Learning" The featured speakers include: Paige Johnson on 21st century skills, Gail Dickenson on essential questions, Leslie Maniotes on enduring understanding built from inquiry-based instruction, and Ross Todd on evidence-based practice. Registration information For more information:  []

AASL Midwinter Conference-- January 7-11, 2011, San Diego, California

AASL 15th National Conference-- October 27-30, 2011, Minneapolis, Minnesota The theme is "Turning the Page." The deadline for proposals is Monday, Nov. 1, 2010. []

k. L4L : Judy Henning The last L4L 21st Century presentation was just before the last NEMA Board Meeting on April 30th at the NETA Conference in LaVista. Our program proposal for the Nebraska Council of School Administrators (NCSA) Administrators’ Days Conference was not accepted, but NEMA purchased a booth for this event for $200. Administrator Days will be at the Holiday Inn in Kearney. Setup is scheduled for Wednesday, July 28, after 7 a.m. and take down is after 3:30 p.m. on Thursday, July 29. Betty Meyer and myself will work the majority of this event, but if members live close we would appreciate volunteers to man the booth some of the hours. We will be handing out AASL Standards for the 21st Century Learner and copies of the article from //School Library Activity Monthly// titled “What Administrators Should Know About Their School Library.” A L4L program proposal was submitted to Brent Gaswick at NDE for Administrators’ Tech Days on Oct. 12-13 at the Holiday Inn in Kearney. NCSA, ESU's and the Nebraska Department of Education are partnering to provide this comprehensive and informative conference on technologies available and utilized in Nebraska schools. Proposals are due July 30, so I hope to hear in August if our program proposal has been accepted. We have been accepted to present at the Nebraska School Board Association (NSBA) in LaVista on Thursday, Nov. 18. L4L presenters for this program are Dr. Sherry Crow, Dr. Deb Levitov, Lori Umstead and myself. Following is the title of the program along with a description Clinic Description: This session provides an overview of the new AASL (American Association of School Librarians) Standards for the 21st Century Learner. By collaboratively working with the school library media specialist, teachers can provide students with the necessary 21st Century Skills through authentic project/research based assignments that include critical thinking, problem solving, inquiry, collaboration, and technology.
 * Integrating 21st Century Skills in the Curriculum Using Your School Library Media Specialist **

l. Read Aloud Nebraska: Joie Taylor The Read Aloud Nebraska Board met on May 26th in the Seward Public Library. Megan Boggs announced that Kyleigh Skaggs’ entry from the Kearney Literacy Council won the contest for designing a cover for the copies of //Telling Pool// RAN received without covers. There are currently 26 schools signed up for 2010-2911. In the previous school year there were 82 school members. I expect the membership to pickup after school starts. Michael Sullivan will be in Nebraska April 11-21, 2011. His topic is connecting boys with books. I have no other details at this time. An organization called Black Men United is interested in becoming a partner with RAN. Men in this group go into schools to read. Sue Imig explained //Reading Classic,// where teams of 4 students answer questions about books they have read. The teams compete in grade levels of 3-4, 5-6, and 7-9. First students answer paper-pencil tests and the winners then go on to an oral competition. More information can be found at readingclassic745@msn.com, Sally Snyder at the Nebraska Library Commission has contact information for Sylvia Yoder, who has been involved with the program. The next book distribution will be on October 7 and the deadline for applying is October 1. The website [|www.readaloudnebraska.org] has a list of the books available and where they can be picked up, including the NLA/NEMA Conference. I will put out a notice on the listserv closer to the time school starts. Our next meeting is September 2 at 1:00-3:00 p.m. in the Seward Public Library.

m. Talking Books and Braille Liaison: Sara Mitchell

n. Student Liaison: Sharon Axthelm

o. Webmaster: Sara Churchill – Twitter account and Facebook page (21cnesl) and 21st Century Nebraska School Librarians

VIII. Old Business

a. Heartland Conference – Becky Pasco · Met and over our 200 - 36 turned away – a good number had never been to conference. · It was a huge success and would like to pass on a heartfelt thanks. · When would the next appropriate year be to do it so that we don’t pull from the NEMA conference? We’ll think about it in the future.

b. Mileage amount for 2010 fiscal year set Motion to set mileage at .37 (approx. 3/4th of the state rate) for the 2010-2011 fiscal year Sherry, second Karen

c. New logo information We have a new logo. We will look into Trademarking School Libraries Rock We will also have a presentation at NEMA to gather information on possibly changing our name.

d. 2010 SLJ leadership summit is being eliminated and replaced with the Nebraska Leadership Institute. Applicants will need to place NEMA scholarship on their application. Library System committee will select one winner. Winner will need to write an article, do an Exploratorium, and attend a NEMA Board meeting. Conference dates may need to be looked at closer if the date changes.

IX. New Business

a. Strategic Plan Motion to present the strategic plan at the October Meeting Carrie, second Kathy

b. Master Calendar

c. NEMA news assignments--articles are due to nemacontact@gmail by July 21. This issue is printed and mailed to all members and all media specialists in Nebraska on August 15.

d. Membership 1. New members free 1 year membership, renewed members free 1 year membership, current members free shirt Motion to approve the expense for the prizes Kathy, second Carrie 2. We are going to present to the membership a change for a vote to change the wording in the membership terms in the bylaws to be from the month they join. Motion to present this option to the membership at the annual meeting Karen, second Sherry.

e. Materials for L4L (21st Century Learners) We were going to order brochures to use for the 21st Century Learners, we can reimburse Judy for the ones she bought, Sherry can order more if needed Motion to purchase 200 copies of the standards from ALA Kathy, second Sara

f. Certify Elections Motion to certify election results Sara, second Lynne

g. Election Committee Sherry Crow, Laura Pietsch, Kathy Terrell, Carrie Turner

h. Laptop We would like to have Carrie look into how much it costs, is it worth something etc.

i. Logo Motion to have Carrie look into trademarking School Libraries Rock Kathy, second Karen

j. Registration for membership Motion to authorize Sara and Lynne to set up Pay Pal Carrie, second Sherry

k. Ad for the Newsletter Concerns about the nature of the ad and that it is the same month as our conference.

X. Announcements - Future Board Meetings Saturday, September 18, 2010 10:00 AM Kearney Saturday, January 29, 2010 10:00 AM Teleconference Lincoln, Omaha, Scottsbluff, Kearney Saturday April 30, 2010 10:00 AM Bryan High School, Omaha Thursday, July 14, 2010 9:30 AM Pius X High School, Lincoln  XI. Adjournment. 12:38 Motion to adjourn Lynne Wragge, second Carrie Turner