Agenda+July+7,+2011


 * NEMA Board Meeting Minutes ** July 7, 2011   Pius X High School, Lincoln NE

The NEMA Board Meeting was called to order by President, Karen Buckley. Present were: President Karen Buckley, Carrie Turner, Sara Churchill, Rod Wagener, Sherry Crow, Kathy Terrell, Ruth Walker, Laura Pietsch, Stacy Lickteig, Jan Boyer, Glenda Willnerd, Mary Reiman, Lora Leibrandt, Kelly Melson, Judy Hening, Betty Meyer, Tammi Mans, Debby Moninger, Beth Kabes.

__Two additions were made to the agenda by President Buckley.__ Motion by Carrie Turner to approve agenda with amendments. Seconded by Betty Meyer. Motion carried.

__Minutes from April 30, 2011 were presented by Secretary, Beth Kabes__. Minutes from April 30, 2011: Beth Kabes Download docx or download  or go to link from wiki here. Motion by Kathy Terrell to approve minutes. Seconded by Ruth Walker. Motion carried.

__Treasurer’s Report was given by Tammi Mans, Treasurer__. Inflows: AASL $1,900. Dues $508.65, Interest $.36, Other $3.95. Total $2,412.96. Outflows: General $4,771.27 -2358. Balance: $17,496.37. $13,907.28 checking $3,589.09 savings. Report was filed for audit.

__Executive Secretary’s Report byJean Hellwege__. As of June 24, 2011, Membership Numbers remain stable with 369 active memberships.
 * July 13, 2010 || May 25, 2011 || Type of Membership ||
 * 299 || 298 || 1-3 Years ||
 * 24 || 23 || DSA/Life ||
 * 2 || 2 || Commercial/Institution ||
 * 14 || 13 || Retired ||
 * 38 || 33 || Student ||
 * 377 || 369 || Total Active Memberships ||

Received thank you note from Jennie Schneider for scholarship. Mailed a paper copy of the NEMA News to Clara Rottman, DSA; mailed congratulations cards to Pam Gannon and Paula McClung, for being honored by AASL and NEMA as Nebraska’s Outstanding School Library; mailed a “thinking of you” card to Mary Reiman following the fire that destroyed Lincoln Public Schools’ District Office, including the entire library media services offices and collections. Two bids to print the 2011 fall newsletter were presented. Option #1 8.5 x 11 Booklet, 16 pages, Printed on 24# Opaque Laser, Color cover/all other pages print black, $0.954 - per piece, $746.02 total. Plus $40 set up for print.

Option #2 8.5 x 11 Booklet, 16 pages, Printed on 24# Opaque Laser, All pages print black, $0.82 - per piece, $641.24 total. Plus $40 set up for print. Any revisions needed to file will be billed at an hourly rate of $75

Mailing Costs: Address & Mail $250, NCOA List $50. Postage Est. .40 each (we send 750-850 out, depending on the number of school districts).

Motion by Betty Meyer to accept Option 2. Seconded by Carrie Turner. Motion failed. Motion by Ruth Walker to discuss printing of newsletter to after break. Seconded by Sherry Crow. Motion carried.

Suggest we consider posting the contents of the NEMA Essentials on a wiki or website that we can control privacy instead of the CD. This would save NEMA the cost of burning a copy for every member and mailing CDs that are not picked up at Conference.

Discussion: Sara investigated a page that is password protected. Need to inform members and consult with attorney that the information will be posted on a website. NEMA is in good faith protecting the information, but if compromised, are not responsible. NLA uses Member Clicks. Discuss at annual meeting. For this year, include the CD, but give membership option to exclude personal information. By next year member list will be accessible online behind a password protected wall. Include in all newsletters. Consider emailing AASL executive offices, Carrie will do. Karen will include in President’s message. How do we share the password? NEMA members contact Debby or generate mass email of member’s lists.

Renewal letters to send out to members whose membership have lapsed. In the past, we’ve offered an incentive of a chance to receive a free registration NLA/NEMA Conference, a polo shirt or one year membership to the to those who renewed by August 15. Do we want to do this again?

Discussion: has worked in past. Can give polo at conference if sign up for a membership at conference that renew.

Motion by Sherry Crow that NEMA offer a drawing for one year free membership to extend a current membership as an incentive to renew membership if done by August 15 and also a drawing for a polo shirt for new or renew membership at annual conference. Drawing will be after August 15 and will be announced on listserv. Drawing for polo will be done on Friday afternoon of the annual conference. Seconded by Ruth Walker. Motion carried.

Motion by Betty Meyer to certify election results President-Elect: Stacy Lickteig; Treasurer-Tammi Mans; Board Members: Laura Pietsch and Ruth Walker with 182 ballots received. Seconded by Carrie Turner. Motion carried.

A form for each Board member contact information was distributed and verified. Board members volunteered to proofread one newsletter for the year, along with the Secretary, Beth Kabes, proofreading all newsletters.

Fall NEMA News article assignments-due July 21, must have copy to printer by August 4 to be mailed by August 15. Two mailings – 1) letter to lapsed members. 2) fall newsletter. Membership, Advocacy, Cultivating, - not assigned Conference News – Karen B Welcome Letter – Karen B AASL and ALA / AASL Top 25 Website – Carrie Turner July Minutes – web only RAN? – Joie – web only Student Laison – skip this issue NDE News – Mary web only? Political Advacy,– Betty Incentives for early membership – Kathy Recruit for leadership candidates – if room or web only Drawings for conference – include small blurb (see last year) Name change as proposed change to constitution – include - Karen NEMA Member Benefit – Debby and Karen NEMA Calendar – web only Future Board Meeting dates – paper Executive Sec report – membership numbers, etc. – web only Description of NEMA news Board of directors – web only Can include board picture – web only Stop by Booth at conference – print version Registration form – print version (2 pages) NEMA Membership form – print version Total of 6 pages Articles need to be returned by July 21 L4L article – Judy Discuss Name change to present to membership - Karen

Thank you for letting me serve NEMA as executive secretary for the past three years. I am looking forward to helping the new executive secretary learn the ropes. See you all at conference in October in Lincoln! Jean Hellwege

__Communications Report by Karen Buckley__. Received thank you from Jennie Schneider for receiving Karla Wendelin scholarship.


 * __Committee Reports__**

__Finance Report by Tammi Mans__. Discussed compellation report. Need to use a registered CPA firm to review book to retain non-profit status. Fee from Blobaum & Busboom is $150. Will need to file a non-profit IRS tax form every year. Secretary of State requires a report for non-profit organizations every two years.

Motion by Carrie Turner to secure Blobaum & Busboom, PC to record, document and complete reports, tax forms etc. for the NEMA organization. The amount of shall be at $150. Seconded by Kathy Terrell Motion carried.

Bills submitted: Request for funding: FCLS Southeast Library System workshop for $100. Provided documentation.

Motion by Betty Meyer to send SELS $100 to help pay for Spring Workshop. Seconded by Laura Pietsch. Motion carried. NEMA will need to post the request for funding form on the website for organizations to use online.

__L4L Committee Report by Judy Henning__. Prior to the 2011 ALA Annual Conference in New Orleans, received a request from Jennifer Habley, AASL staff liaison to the Standards and Guidelines Implementation Task Force that manages L4L. She was composing a midterm report on the status of the L4L plan and needed a list of L4L presentations and number of attendees since the Learning4Life:Training4Trainers session in Chicago in 2009. Following was the response: Nebraska Educational Media Association, Judy A. Henning—Nebraska L4L Coach & Chairperson, Nebraska L4L Committee Members: Sherry Crow, Deb Levitov, Kelly Melson, & Lori Umstead. Sept. 2009 ESU* #8 & #10 (Norfolk)-50 Levitov Oct. 2009 ESU #10 (Kearney)-35 Henning/Levitov/Crow Oct. 2009 NLA*/NEMA* Conf. (Omaha)-75 Henning/Levitov/Crow Feb. 2010 NE Gifted Ed. Assoc. Conf. (Omaha)-10 Levitov/Umstead Feb. 2010 NE State Reading Assoc. Conf. Henning/Levitov/Crow (Kearney)-15 Feb. 2010 Mid Winter Professional Dev. Conf.-25 Henning, Panhandle ESU (Scottsbluff) March 2010 Kearney Public Schools (Kearney)-25 Henning/Crow/Melson, Math/Science Subject Area Committee April 2010 Ne. Ed. Tech. Assoc. Conf. (Omaha)-75 Henning/Crow/Melson July 2010 Booth at Nebraska Administrators’ Days Henning/NEMA Members with L4L Info (1,000 NE Administrators were there) Oct. 2010 Nebraska Department of Education--75 Henning/Crow School Administrator Tech Days Oct. 2010 NLA/NEMA Conf. (Grand Island)--75 Henning/Levitov/Crow Program/Exploratorium Nov. 2010 Ne. State School Board Assoc. (Omaha)--50 Henning/Levitov/Crow Feb. 2011 Mid Winter Professional Dev. Conf. Henning/Crow Panhandle ESU (Scottsbluff)--28 Oct. 2011 NLA/NEMA Conf. Program Henning/Crow Lincoln

Since my return from the New Orleans Conference, I received notification that our program proposal for this fall’s NLA/NEMA Conference in Lincoln has been accepted. Sherry Crow and I will present the following: Learning4Life: Using Technology to Differentiate Instruction Use Web 2.0 tools and other technologies to differentiate instruction while addressing the Learning4Life standards of collaboration, critical thinking and problem solving. Open source applications such as Xtranormal, Juxio and Make Beliefs Comix will be demonstrated. Samples of student projects using these technologies will also be presented along with ways to integrate into the curriculum.

One thing I took away from this year’s annual conference in New Orleans was that school librarians should be instructional leaders in their school. With tight budgets, some districts are decreasing the number of school librarians, but those schools who use their school librarians as instructional leaders were not being cut. Food for thought. State with strong librarians are the state that have professional educators/instructional leaders.

Discussion: L4L and beyond, transitioning to lesson plans, Top 25 Websites, Differentiation, using technology to differentiate and enhance.

__AFCON Liaison Report by Lora Leibrandt.__ AFCON is planning on sponsoring a student video contest. We have not yet finalized the details but there will be cash prizes as well as a really good prize for the sponsoring teacher/librarian of the winning video. AFCON will also be presenting at the NLA/NEMA convention. Details, once again, have not yet been finalized.

__NDE Liaison Report by Mary Reiman__. No news from the Nebraska Department of Education. I will continue to contact them and share reports and journal articles that may be relevant for Nebraska school principals. If you read anything you think should be shared, please send to me. ( mreiman@lps.org )

__NLA Liaison Report by Jan Boyer__. Conference planning is going well. Over 90 programs were submitted and presenters have been notified. A preliminary program has been developed. There will be one full day and three half-day preconferences on Wednesday, October 5. The Audio-Visual Committee has identified enough laptops and projectors to make them available in all presentation rooms. All of the committees are working hard to ensure the success of the conference. Registration will open July 15 and end August 31. Spring meetings provided a variety of professional development opportunities. There were six different programs. Sponsors included the Paraprofessional Section, YART/SCYP, Public Library & Trustees Section, College & University/ITART, Technical Services Round Table and New Members Round Table. NLA is working on restructuring its committee structure. The Committee on Committees is suggesting the combination of some committees, the elimination of one committee, and creating two new Round Tables. The suggestions will be discussed at the September meeting. Bylaws changes will be required. A visit was made to the Marina Inn Conference Center in South Sioux City as a possible site for the 2014 NLA/NEMA Conference. Contract negotiations are underway to reserve the site for October 8-10, 2014. Planning for the 2012 Tri-Conference (MPLA, NLA, & NEMA) on October 17-19 needs to start soon. Keynote speakers should be selected and booked in the next couple of months. NLA elections will be held in August.

__NEMA Liaison to NLA Report.__ No report.

__NLC Liaison by Rod Wagner.__ The Library Commission introduced its newly designed website a few weeks ago. The new website has a new look, is organized differently and has many new features. Find it at [] The 2011 Nebraska legislative session resulted in further state fund reductions. The Commission’s state funds were reduced about 8% from the 2010-2011 fiscal year funding levels. Even so, the Commission is able to maintain the online database subscriptions provided through NebraskAccess. Scholarship funds are flowing for community college coursework, for master’s programs in library science education, and student internships. These are made possible from the Commission’s three-year grant project funded by the Institute of Museum and Library Services (Laura Bush 21st Century Librarian Program). The Commission continues to offer weekly webinars covering a variety of topics. The Commission’s Nebraska Learns 2.0 program started a new activity “23 Things for Professional Development.” For details about Nebraska Learns 2.0: []

__State Advisory Council on Libraries__. No report.

__Nebraska Youth Advisory Board by Kelly Melson__. 2012 One Book for Nebraska Teens - Several titles were nominated for consideration for the 2012 One Book for Nebraska Teens. They are:

Foreman, Gayle If I Stay Hauptman, Pete Blank Confession Lynch, Chris Hothouse Dashner, James Maze Runner

We are currently looking for a title for high school students. Our current criteria are:

•not a Golden Sower nominee •reading level of book is in the suggested age group •book has some good discussion points •book needs to be available in paperback. If anyone would like to suggest a title, please e-mail me at kelly.melson@kearneypublic.org

Core Competencies for Children’s Librarians. Discussion was held on what the main competencies of children’s librarians should consist of. What is it we expect that person to be able to do, as a children’s librarian? The following items were suggested: Evaluate a book for the collection, what makes a good book (picture, children’s novel, teen novel, nonfiction, graphic novel, etc.), Evaluate other media, Early literacy primarily reading aloud and promoting it to parents, Understands how to work with the adults in children’s lives, An ability to engage children and adults in the delivery of services, Understanding of basic child development, Understanding of teen development, also Program planning skills, Knowledge of the literature and different genres, Read-aloud skills, Customer service, Working with teachers – how to build relationships, Outreach to businesses, other librarians and the public, Knowledge of the technology used by and popular with children and teens, Familiarity with popular culture – including technology stated above and the Knowledge of relevant legal issues. We will continue work in the core competencies area.

__Awards and Scholarships report by Stacy Johnson__. Revision for the Karla Wendelin scholarship has been completed. The goal was to get the application form to be in the style of the other scholarship applications on our website. If the board thinks it looks okay, or can recommend changes, I will send it to Sara Churchill to be placed onto the NEMA website. The board presented the 2011-2012 budget that includes line items for scholarships. Will begin to place announcements over the listserv regarding the August 15th deadline for awards and scholarships.

__AASL Liaison report by Carrie Turner__. Affiliate Assembly met this week in New Orleans and states represented from Region IX were Colorado, Kansas, and Nebraska. Meetings of the Affiliate Assembly (AA) were held on Friday evening and Sunday morning. There were eight commendations submitted from all regions with seven being approved to be sent to the AASL Executive Board for final approval. A total of 14 statements of concern were originally submitted to the AA Executive Board with seven given to the AA for their approval. Of those, six were approved by AA to be sent to the AASL Executive Board for final approval.

Be sure to participate in the newly established Lesson Plan Database: Standards for the 21st-Century Learner. This is an exciting tool that allows people to submit and use lessons plans. These plans will go through a review process before being published so the end result will be a database of the highest quality. There is a lesson plan template for those interested in contributing lesson plans, and everyone should want to utilize this Learning4Life tool. Participants are not limited to AASL members. Please go to [|http://aasl.jesandco.org] to view lesson plans or to register to contribute lesson plans.

Information on the upcoming 2011 AASL Conference being held in Minneapolis, MN October 27 - 30 is now available. The “Turning the Page” preliminary program is available with 140 concurrent sessions being offered. In addition, there will be an orientation for first-time attendees, an Exploratorium, and the Closing Celebration will be held at the Nicollet Island Paviliion. The “One Book One Conference” will highlight //The Shallows: What the Internet Is Doing to Our Brains// by Nicolas Carr. There will be a discussion forum, which will be attended by the author.

__Read Aloud Nebraska report by Joie Taylor__. RAN last met in May. The discussions centered on what can be termed as housekeeping items. Another book give away will be held in October. Several new titles have been purchased for that purpose. Only schools and communities who did not receive books in the last give away are eligible to apply. Membership is open now until November 1, 2011. Our next meeting will be August 23rd.

__Talking Books & Braille: Sarah Mitchell__. No report.

__Student Liaison: Sharon Axthelm__. No report.

__NEMA Webmaster report by Sara Churchill.__ I have changed the Board officers, as of July 2nd. I added the YouTube video of the AASL president’s tour. According to guidelines we discussed previously, any changes to the website must be agreed upon by the president and/or the board. I will be without Internet at home for roughly a week in mid-July. This may make it difficult to update the website if needed, as occasionally, an unsecure network can make it difficult to connect to the server. Reminder: There is a Twitter account and Facebook account for NEMA. If you would like to use it, please let me know and I will get you the password.


 * Old Business**

__Bus to AASL.__ Reserved with 26 (four short), but now we have 30 and we will break even…there are 26 more spots. Kearney, Lincoln, Omaha will need to come up with a meeting spot. Bus leaving Kearney @ 8 a.m. on Wed. Oct 26. and return on Saturday, Oct. 29.


 * New Business**

Possible name change for NEMA to Nebraska School Librarians Association to present to the membership as a constitutional change.

Motion by Betty Meyer to change the name to NE School Librarians Association (NSLA), effective July 1, 2012. Seconded by Sherry Crow. Motion to table the vote by Laura P and seconded by Sherry Crow. Motion carried.

__Addition of a NSEA liaison__. Motion by Ruth Walker to create an exploratory committee to request a liaison with NESA. Duties will also include creating guidelines for the position. No second to the motion. Motion by Ruth Walker to table the discussion of liason for NSEA until September meeting. Seconded by Carrie Turner. Motion carried.

__NCSA – Administrator Days.__ August 3, 4, 5. In Kearney. No information was sent to NEMA. No motion was made.

__L4L Information.__ See report above.

__Library System Liasons:__ Southeast _ Glenda Willnerd, Republican Valley – will ask Jeanne Bergsten from Holdrege PS.

__Request for funding from Panhandle Library System for $200__. Motion by Carrie Turner to fund $200 to Panhandle Library System from their request. Seconded by Laura Pietsch. Motion carried.

__Setting mileage rate for reimbursement.__ Motion by Betty Meyer to set mileage rage at $.35. Seconded by Kathy Terrell. Motion carried.

__Printing for newsletter__. Motion by Ruth walker to accept bid from ESU7 for printing of fall NEMA Newsletter. Seconded by Stacy Lickteig. Motion carried.

__Announcements—Future Board Meetings.__ Saturday, September 17 – DL Kearney HS, UNO, ESU13, Fairbury HS, ESU7. Saturday, April 28, 2012 – LaVista Public Library July – Board Retreat

Moved to adjourn by Carrie Turner. Seconded by Sara Churchill. Meeting adjourned.

Repsectfully submitted, Beth Kabes, Secreatary